Space

Space at Sam Houston State University is an institutional asset, one that is growing increasingly expensive due to rising costs of new construction and facility operations. Effective facilities planning and space management is critical in maximizing the use of available resources.

Request Map or Floor Plan

Before requesting a map or floor plan, identify the type and format that you need. For printed copies, we will need to know the size, color, and quantity of the map/floor plan.

To request a campus map or building floor plan, please go to the FAMIS Self Service and put in a service request. Select site (for a campus map, select “main” site) and then select building (for floor plans). Once the building is selected, click the “Service Request” at the bottom, then click the “Create Service Request” and follow the steps to request a “Campus Drawing”.

Submit Request

Report Space Changes

Space or utilization changes are initiated with the Facilities Space Change Reporting Form. Use this form to report the following changes.

  • Building Liaison
  • Utilizing Department
  • Room Contact
  • Room Number
  • Function/Purpose
  • Utilizing Instructional Program(s)
  • Capacity
  • Dimensions
  • Room Features for Classrooms and Class Laboratories

Report Change

Review, Survey, & Audit

Frequency: Annually

Scope: The Campus Space Planner (CSP) reconciles the THECB Facilities Inventory list with renovations, new construction, modifications in room usage and space utilization that occurs throughout the year. The data is verified, the database is updated, and the Facilities Space Inventory is submitted to the THECB by November 1st of each year. Once the inventory is certified by the THECB and space use efficiency scores are received the following January, the CSP will notify, by March 1st of the same year, all campus departments that their Facilities Space Inventory information is available online at the Space Management website for evaluation and review. A reminder letter to review the space inventory and submit changes will be sent by the CSP in May as follow up.

Building/Room Directory Review Instructions

Frequency: Monthly

Scope: The data consisting of a listing of rooms with all current room codes, proration, area, capacity and unique alpha or numeric designation is verified. Staffing limits the number of buildings surveyed to one large or two small buildings a month.

Prior to surveying the building, the Campus Space Planner (CSP) will email the building liaison that representatives from the Facilities Planning Office will be in the building to inventory rooms. The CSP and crew will canvas the building and note observed changes. The CSP will contact departments about observed alterations in structural space or space utilization to verify data found in the survey. Once confirmation of the data is complete, the Facilities Space Inventory is updated and transmitted to the THECB.

Building Survey Schedule Criteria in order of importance

  • Buildings having issues regarding space classification or occupancy
  • Renovated areas that need to be verified and documented
  • New buildings coming on-line must be documented for THECB transmission
  • E&G buildings
  • Athletics, Recreational Sports, and Student Services facilities
  • Housing facilities
  • Small storage buildings, tool sheds, etc

Facilities Planning and Construction is a dynamic process and may cause changes in the schedule for building surveys. The CSP must be flexible and accommodating to changes in construction projects and issues with campus buildings.

Building Liaison

Frequency: Every five (5) years

Scope: The THECB’s random room space inventory audit helps SHSU improve the data and process by which the university accurately reports the use of campus facilities and project funding. Room data entered throughout the year become eligible for the audit. Data is entered on a continuing basis during the five year reporting cycle due to both formal and informal space changes on campus.

Inventory

The university's space inventory data is used for indirect cost analysis, facilities planning, and space assignments. The inventory is also used for state reporting requirements to the Texas Higher Education Coordinating Board (THECB), in other University applications, and as a resource for university leaders and departments. The accuracy of this information is critical for compliance with government and sponsoring agencies.

The state inventory data displays the educational utilization of each building on our campus.

State Inventory