Q: How do I register and login to the new Collaborative Institutional Training Initiative (CITI) website?
A: If you are a new learner at a participating organization (i.e., SHSU), you must register to create your own username and password and gain access to the site:
- For those who are new to the CITI website, go to: CITI Registration and Login Page
- Click on Register Here.
- Choose Sam Houston State University as the Participating Institution.
- Complete questions 1-7.
- Click Submit.
- Complete the necessary required Member Information.
- Select your Curriculum: i.e., SHSU Human Subjects if conducting research involving work with Human Subjects or SHSU Animal Welfare if conducting research involving work with Animal Subjects.
- Click Submit.
- Check No to continue with your current institution.
- You should be at your Main Menu at this point, and you can begin your course(s).
Q: Who do I contact with questions regarding CITI?
A: If you have any questions regarding the CITI website, please contact Sharla Miles by email at sharla_miles@shsu.edu or phone (936) 294-4875. Or you may contact me on my Skype account: Skype user name: sharla.miles
Skype instructions: to add me to your contacts go to Skype, log in, and send me a message request.In the message, please include information that will identify you as a faculty, staff, or student of SHSU.
Q: Who is required to complete CITI training?
A: Any PI (faculty, staff, or student) who is applying for and/or receiving federal funding.
Q: Who do I contact to register for any ORSP workshops offered during the academic year?
A: To register for a workshop, please contact Sharla Miles by email.
Q: I have an agency/company/individual interested in funding my work. What is the first step?
A: First, contact the Office of Research and Sponsored Programs (ORSP). ORSP will assist with developing the written portion of the proposal, proofreading, and formulating ideas. To schedule a time with the ORSP to proofread proposals, please contact Sharla Miles by email or by phone at (936) 294-4875. Second, contact the Office of Research Administration (ORA). ORA will assist you with budget development, proposal routing, proposal submission, and other important issues with regard to the University. Since the award will be made to the University and not to the PI, it is appropriate the University review and approve the proposal before it is submitted. Please contact Dee Myall by email or by phone at (936) 294-4032 for assistance in preparing your budget.
Q: Why am I required to submit my proposal through ORA?
A: Proposals must be routed so that the signatures of the researchers and the Chair/Dean can be obtained. Your Chair/Dean provides the technical review of the proposal. Your Chair/Dean also needs to know how much time you are proposing to commit to research and to approve any release time or reduction in teaching load. Your Chair/Dean must approve any cost-sharing or matching funds prior to submission.
In addition, the federal government has rules that educational institutions must follow in the costing of their proposals. Some costs are allowable and others are not. There is also a requirement to be consistent in the way that costs are proposed and reported. ORA will prepare your proposal budget according to the federal or other sponsor's general guidelines, the specific requirements of the program and according to SHSU policies and procedures.
Q: Why do I need ORA to prepare/verify my budget?
A: ORA will verify the proper salaries/wages, fringe and indirect are appropriately calculated before an award is made. This should prevent any miscalculations affecting your bottom dollar. In addition, ORA will identify which standard budget categories your proposed funding will fall within. This will greatly assist (and prevent many delays) when the ORA post-award personnel is notified of your award and loads your funds into the Grant Accounting System.
Q: What is the signature process for the proposal routing form?
A: The signature process for the proposal routing form is as follows:
- PI(s)' and Co-PI(s)' Department Chair(s) Dean(s)
- ORA
B: ORA will obtain the remaining signatures
- ORSP (applies to all proposalsProvost (if matching funds are involved)
- President (if over $750K)
IRB FAQ
Q: I have entered a new profile, how long will it take for it to be validated?
A: The profile must be validated by the Office of Research and Sponsored Programs. This could take several days, depending upon the availability of personnel in that office. If you enter a profile on a weekend, the account may not be validated until the early part of the following week. To avoid being delayed in starting a research project, new faculty and students are encouraged to get their profiles set weeks before they are ready to submit an application. This recommendation is particularly important for students who are conducting research for a class.
Q: What is the Application Document Version Number for Regular Initial and Thesis/Dissertation applications?
A: A new submission is always identified as Version 1. If the user is submitting a revised edition, type 2 in the version box.
Q: What do I do if I do not know what my user name or password is or I forgot my user name or password?
A: Email Sharla Miles at sharla_miles@shsu.edu and she can have your login credentials emailed to you.
Q: When I am reviewing an application, where is the Save button?
A: The Save button is a slow blinking gray floppy disk in the upper left hand corner of the Reviewer Dashboard. The Save button will not start blinking until there is something that needs to be saved.
Q: How can I tell the status of my IRB application?
A: When you open the Submissions page of the application, the status of your application is listed there. If your status says, In Development, that means either it has not been submitted or it has been returned to you for changes or corrections.
Q: How can I see the comments for changes or corrections to be made to my application?
A: If you click on the folder under Open on the Submission page, it will open up the Components for Initial Review page, there you can see the comments that anyone has left for you.
Q: How do I make changes/corrections to my application when it is sent back to me?
A: On the application page itself, you will need to uncheck the Complete box, make the necessary changes/corrections and then re-check the Complete box. The application will then need to be resubmitted.
Q: Who do I contact with questions regarding IRB?
A: If you have any questions regarding the CITI website, please contact Sharla Miles by email at sharla_miles@shsu.edu or phone (936) 294-4875. Or you may contact me on my Skype account: Skype user name: sharla.miles
Skype instructions: to add me to your contacts go to Skype, log in, and send me a message request.In the message, please include information that will identify you as a faculty, staff, or student of SHSU.
