Forms and Documents
Disclaimer: It is the student's responsibility to:
(1) Verify a faxed or mailed form is received in the Registrar's Office by the deadline date.
(2) Keep any and all documentation such as fax confirmation or a certified mail receipt.
Note: Select PDF forms have the option of being filled out electronically. Access these through Adobe Acrobat to input any digital signatures before submitting the form.
Forms/Documents may be sent:
Electronically to:
By Fax to:
- (936) 294-1737
By Mail to:
- Office of the Registrar
Box 2029
Huntsville, TX 77341-2029
Student Forms and Faculty & Staff Forms
Request | Name of Form | Process |
---|---|---|
Address Change/Update Emergency Contacts |
Guide to change an address or update emergency contacts for current students |
Students may change addresses online through MySam. For W2 address changes, please contact the Payroll Office at 936-294-1909. |
Application for Degree | Application for Degree Form | Student submits the form online. |
Audit Process Rules | Audit Request Form |
Please review the Steps to Audit a Class. |
Disabled Texas Firefighter or Peace Officer Exemption | Disabled Texas Firefighter or Peace Officer Exemption | Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office. |
Duplicate Diploma | Request for Duplicate Diploma | Student submits the form on the SHSU Marketplace. |
FERPA Opt-Out (Directory Information) | FERPA Opt-Out Form (for withholding or releasing directory information) | Student submits online form to request to withhold or release their directory information. |
Graduation Application Cancellation Request | Graduation Application Cancellation Request | Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office. |
IRS 1098 | IRS 1098 Form | Students may access their IRS 1098 Form through MySam. |
Name Change and/or Social Security Number Change | SSN and Name Change Requests
|
Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office. |
Letter of Non-Attendance | Letter of Non-Attendance Request | Submit the form to request a Letter of Non-Attendance from SHSU. Communication regarding the request will go to the email you provide when filling out the form. |
Peace Officer and Firefighters Exemption | Peace Officer and Firefighters Exemption Form- | Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office. |
Resign from SHSU | Resignation Information
|
E-form automatically submits to Registrar's Office. View the Resignation Request Deadlines. |
Senior Citizen Waiver Form | Application for Senior Citizen Waiver Form | Student submits form via email to regforms@shsu.edu or in person to the Registrar's Office. |
Transcript by Mail | Transcript requests by mail are no longer accepted. All transcript requests must be ordered online through Parchment, Inc. | |
Transcript by Proxy | Transcript requests by proxy are no longer accepted. All transcript requests must be ordered online through Parchment, Inc. | |
TSI Exemption Form | TSI Exemption Form | Submit the form for the TSI team to process the exemption request. |
TSI Score Request Form | TSI Score Request Form (for Previous Scores Taken at Non-SHSU Locations) | Submit the form to request SHSU to download TSI Scores that were previously taken at a different location. |
Tuition Rebate Form | Tuition Rebate Form | Student submits form via email to regforms@shsu.edu |
Verification of Enrollment | Current Students: National Student Clearinghouse or Verification of Enrollment Request Former Students: National Student Clearinghouse or an official transcript |
Please review the options listed on our Enrollment Verification Information webpage before requesting a Verification of Enrollment. |
Faculty & Staff Forms
Request | Name of Form | Process |
---|---|---|
Accelerated Program Course Equivalency | Accelerated Program Course Equivalency Form | Submit the form through the Microsoft Forms link provided. It will be routed for appropriate signatures before being sent to the Registrar's Office for processing. |
Academic Dishonesty | Academic Dishonesty Form |
Please see the form for routing instructions. |
Academic Distinction | Academic Distinction Form | Submit form to regforms@shsu.edu. |
Banner Student Access Request | Submit by using Microsoft Form within the link. Once the request is completed you will receive an email from our office. | Class Maintenance Form |
Department request to make changes to or cancel a course. Submit a new request through Ellucian Workflow. |
Cognos Access - Registrar Restricted Campus Reports | Registrar COGNOS Restricted Campus Reports Access Request | Staff request for access to Talent Management Cognos training with supervisor approval. Once training is completed access to the cognos reports requested is granted. |
Course Prerequisite & Description Update Request | Course Prerequisite & Description Update Request | Departments request to make Prerequisite, Corequisite, Restriction and/or Description changes to courses at the catalog level. Submit by using Microsoft Form within the link. |
Declare / Change of Major / Minor/ Undergraduate Certificate |
Declare/Change Major: Undergraduate Health Sciences Graduate |
Please note the signature routing as required on the forms. Change of Major/Minor forms needed for Summer 2024 registration are due by May 8, 2024. Change of Major/Minor forms needed for Fall 2024 registration are due by August 2, 2024. |
Degree Plan Exception Form |
Graduate Program Exception Form |
These forms are submitted to regforms@shsu.edu. Exceptions for students registered in Summer 2024 classes are due by May 10, 2024. Exceptions for students registered in Fall 2024 classes are due by August 4, 2024. |
Grade Change | Request for Change of Grade | Professor request to change a student's grade. Submit by using Microsoft Form within the link. |
International Programs Placement Waiver | Placement Waiver Request Form | Staff request to waive student placement requirements. |
Maximum Hour Value of a Course | Maximum Hour Value of a Course Change Request Form | Submit form with required signatures to regcurriculum@shsu.edu or in person to the Registrar's Office. |
Minimum Hour Restriction | Minimum Hour Restriction Form | Submit form with required signatures to regforms@shsu.edu or in person to the Registrar's Office. |
Move Students from one CRN to another CRN | Move Student CRN form | Departments request to move students to new section using CRN. Submit by using Microsoft Form within the link. |
Special Titles | If adding a special title to an entire course, submit request via the Class Maintenance Form. If adding a special title to students individually, submit this form to schedule@shsu.edu. | |
Variable Credit Hour Change | Submit form with required signatures to regcurriculum@shsu.edu or in person to the Registrar's Office.. |