Getting Started
Welcome to the Bearkat workforce!
Below are faculty and staff new hire to do's and employee resources.
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Complete Onboarding Documents
New employees must complete onboarding documents to initiate their payroll setup on or before the first date of employment.
What to Have
All Employees
- Social Security Card
- Original Identifying Documents
- Insured Dependent Information, including Social Security numbers, birth dates, and addresses
Acceptable I-9 Documents
What to Know
Insurance enrollment forms must be completed within 30 days of the first active duty date or before the end of your eligibility period (when applicable). Following the initial insurance enrollment period, the next opportunity to apply for insurance coverage (without a qualifying life event) would be during the next Summer Enrollment period.
Review Benefits -
International Only
Verify Work Authorization
International employees must consult with our International Coordinator prior to their First Day of Work to verify work authorization. Due to quick and unpredictable changes in legislation, our International Coordinator is a resource for you and your department for international employment.
Justin Ball, Global Engagement Center
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International & Out-of-State Only
Consult with Payroll Tax Accountant
To ensure proper Payroll setup, international and out-of-state employees will need to consult with our Tax Specialist prior to their First Day of Work.
Jeffrey Crenshaw, Payroll Tax Accountant
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Setup Duo Push Notifications
Two-factor authentication adds an additional layer of security to your login credentials by requiring a second factor (like your smart phone) to verify your identity. Your accounts and data remain secure even if your password is compromised. You can save time and increase mobility by using the Duo Mobile app on your smartphone or tablet.
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Purchase your Parking Permit
You need a parking permit to park at main campus, the College of Osteopathic Medicine, and the University Plaza. Prior to your first day of work, find out where you will report for work then purchase the appropriate permit through the SHSU parking portal. At checkout, you may choose to pay with your upcoming paycheck with payroll deduction. Otherwise, you can pay online.
Parking -
Request your Bearkat OneCard
The Bearkat OneCard is the official ID of Sam Houston State University. The Bearkat OneCard signifies your status as an active member of the Sam Houston State University community, serving as your official identification card and much more. You may request your Bearkat OneCard in person or online. A valid government or state issued photo ID is required in order to request your Bearkat OneCard.
Bearkat OneCard Services -
Request Keys and Card Access
All key and card request are processed through SamWeb and are issued for the purpose of conducting University business only. If you need both card access and a physical key, you will need to submit separate requests. Talk with your supervisor to determine what you need.
Building Access Services -
Complete Mandatory Training
Trainings are conducted online within Talent Management. Below is a list of mandatory trainings for all employees upon hiring. These will be automatically assigned to your transcript in Talent Management.
Complete within 15 days of hire date:
- SHSU Annual Cybersecurity Awareness Training
Complete within 30 days of hire date:
- Non-Disclosure Agreement 3.0
- Revised Equal Employment Opportunity
- Recognizing and Reporting Child Abuse
- Ethics
- Title IX Gender-Based Misconduct
- Campus Security Authority, if assigned
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Complete Additional Training
Consult supervisor for additional training needed to perform duties.
Duties Trainings BearKatBuy
- Preparing, processing, or approving requisitions
- Querying procurement documents for supervisor, etc.
P-Card
- Primary or secondary delegate
Financial managers & equipment managers of controlled assets
- Conducting annual inventory audit for controlled and capitalized assets
Finance
Functions related to financial information
- Budget
- Expenditures
- Revenue
- Encumbrances
Accepting funds
Receiving cash, check, and credit card payments on behalf of the University
Approvals
Approving documents related to finance
- Requisitions
- Journal Vouchers
- Budget Changes
EPAFs
Establishing or changing employee job records for staff and hourly student positions, excluding College Work Study and grant funded positions.
- Hiring
- Job Changes
- One Time Pay
- Stipends
- Separations
- Affiliates
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Request Additional Access
Consult supervisor for additional access required to perform duties.
Duties Access Request additional access if you need to
- View or update charges to student accounts,
- View or update employment data, or
- Review budget, expenses, revenue, and other financial data
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Optional
Setup Direct Deposit
To ensure accuracy in the deposit of wages, employees are encouraged to complete their direct deposit election. New employees of Sam Houston State University who properly complete their election will have direct deposit activated immediately. For new employees that have not completed their direct deposit election, wage payments will be made in accordance with Finance & Operations Policy F0-54 –Check Disbursement Policy.
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Learn about Technology at SHSU
Technology is integrated into your everyday work life at SHSU. Watch this orientation video to learn about your computer account, available software, and support resources.
Video Length: 16 Minutes