Outlook: Sharing a Calendar
Any personal/created calendars or owned shared calendar such as department calendars, rooms and resources can be shared.
View your Share an Outlook Calendar instructions in this brief video or take a look at the step by step instructions below.
Select Calendar from the Navigation Pane at the bottom of the Folder Pane.
Or Compact View
Select a Calendar to share. In the Share group of the Home tab on the ribbon, select Share Calendar.
A new email will open with the calendar sharing information.
- Select the recipients that you would like to share your calendar with.
- You can request permission to view the recipients calendar if desired.
- Choose the Details of the calendar items that is shared with the recipient.
- Availability Only (Time will be shown as “Free”, “Busy”, “Tentative”, “Working Elsewhere”, or “Out of Office”)
- Limited Details (Includes the availability and subjects of calendar items)
- Full Details (Includes the availability and full details of calendar items)
- Type the body of an email (if necessary).
- Select Send.
The recipient will receive an email that a calendar was shared and the calendar will be listed in the Calendar Pane of the recipient.