Curriculum Forms
The following forms should be used for curriculum requests. As these forms may be updated periodically, please access these forms through this website each time a request is made, rather than saving the forms permanently to your computer or t-drive. Note: For analytic support for new program development (minors, certificates, degree programs), please contact the Program Analytics Team by email or by phone at (936) 294-2291.
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New Course Addition Request
A New Course Addition Request form is to be used to support each request for a new course. The form must be completed in its entirety. An incomplete form will not be eligible for review and will be returned to the department/college for resubmission.
What to expect (workflow process):
Helpful Hints: New Course Addition Request form (forthcoming) -
New Core Course Addition Request
The Core Curriculum Proposal form is to be used to request changes in the baccalaureate core.
Note: The deadline for submission of Core Curriculum Proposals to the University Curriculum Committee is October 1st for consideration in the following year's catalog. In order to maintain this deadline, the preferred date to submit completed proposals to assessment@shsu.edu is no later than August 1st.
What to expect (workflow process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the Curriculum folder on the T-drive by the 1st day of the following months:
UCC Submission BOR Meeting May/June/July November September/October February November/January/February May March/April August Helpful Hints: New Core Course Addition Request form (forthcoming)
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New Minor Request
The New Minor Request form is to be used to propose an undergraduate minor (Note: All course curriculum must be part of the THECB approved SHSU course inventory prior to an approved minor being added to the catalog or Degree Works).
Note: Before starting this form, please submit a Program Analytics Request form to begin the New Minor Development process.
What to expect (workflow process):
Helpful Hints: New Minor Request form (forthcoming) -
New Certificate Program
The New Certificate Program form is to be used to propose an undergraduate or graduate certificate. (All courses associated with the certificate must either already be in SHSU's course inventory or have been submitted to the Office of Academic Planning and Program Development and are going through the curriculum approval process simultaneously with the proposed certificate.)
Note: Before starting this form, please submit a Program Analytics Request form to begin the New Certificate Development process.
What to expect (workflow process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the Curriculum folder on the T-drive by the 1st day of the following months:
UCC Submission BOR Meeting May/June/July November September/October February November/January/February May March/April August Helpful Hints: New Certificate Program Request form (forthcoming)
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New Micro-Certificate Program
The New Micro-Certificate Program form is to be used to propose an undergraduate or graduate micro-certificate. (All courses associated with the certificate must either already be in SHSU's course inventory or have been submitted to the Office of Academic Planning and Program Development and are going through the curriculum approval process simultaneously with the proposed certificate.)
Note: If optional analytical support regarding justification is needed, please submit a Program Analytics Request form to begin the New Micro-Certificate Development process.
What to expect (workflow process):
Helpful Hints: New Micro-Certificate Program Request form (forthcoming) -
New Embedded Associate Degree
The New Embedded Associate Degree proposal is to be used to propose a new embedded associate degree program within an existing baccalaureate degree program (for stop-out purposes only).
Note: The minimum number of semester credit hours (SCH) for an embedded associate degree is 60 SCH plus 42 SCH of Core Curriculum.
What to expect (workflow process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the Curriculum folder on the T-drive by the 1st day of the following months:
UCC Submission
BOR Meeting
May/June/July
November
September/October
February
November/January/February
May
March/April
August
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New Degree Program Request (Estimated cost less than $2 million)
The New Degree Program Proposal: Stage I Needs & Financial Analysis form is to be used to propose a new bachelor or master's degree program that is not 1) in Engineering and/or 2) does not have an estimated cost of more than $2 million in the first five years of operation. The New Degree Program: Stage I Needs & Financial Analysis proposal form is the first stage in a two-stage---I Needs & Financial Analysis; and II Content and Quality---review/approval process with the appropriate workflows designated between each stage.
Note: Before starting this form, please submit a Program Analytics Request form to begin the New Program Development process.
The New Degree Program Proposal: Stage II Content and Quality form is to be used to propose a new bachelor or master's degree program that is not 1) in Engineering and/or 2) does not have an estimated cost of more than $2 million in the first five years of operation. The New Degree Program: Stage II Content and Quality proposal form is the second stage in a two-stage---I Need & Financial Analysis; and II Content and Quality---review/approval process with the appropriate workflows designated between each stage.
Note: Before submitting this form to Program Development, both a New Degree Program Proposal: Stage I Need and Financial Analysis must have completed the review/approval process with all required signatures.
What to expect (workflow process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the Curriculum folder on the T-drive by the 1st day of the following months:
UCC Submission BOR Meeting May/June/July November September/October February November/January/February May March/April August Helpful Hints: New Degree Program Proposal form (forthcoming)
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New Degree Program (Expanded) Request (Estimated cost more than $2 million)
The New Degree Program Proposal: Stage I Need and Financial Analysis form is to be used to propose a new bachelor or master's degree program that is 1) in Engineering; 2) does have an estimated cost of more than $2 million in the first five years of operation; and/or 3) that does not meet the certification requirements set forth in Texas Administrative Code (TAC), Title 19, Chapter 5, Subchapter C, Section 5.44 (a) (3). The New Degree Program Proposal: Stage I Need and Financial Analysis form is the first stage in a two-stage---I Need and Financial Analysis; and II Content and Quality---review/approval process with the appropriate workflows designated between each stage.
Note: Before submitting this form to Program Development, a New Degree Program Proposal: Stage I Need and Financial Analysis form must have completed the review/approval process with all required signatures.
The New Degree Program Proposal: Stage II Quality and Content form is to be used to propose a new bachelor or master's degree program that is 1) in Engineering; 2) does have an estimated cost of more than $2 million in the first five years of operation; and/or 3) that does not meet the certification requirements set forth in Texas Administrative Code (TAC), Title 19, Chapter 5, Subchapter C, Section 5.44 (a) (3). The New Degree Program Proposal: Stage II Quality and Content form is the second stage in a two-stage---I Need and Financial Analysis and II Content and Quality---review/approval process with the appropriate workflows designated between each stage.
Note: Before submitting this form to Program Development, a New Degree Program Proposal: Stage I Need and Financial Analysis form must have completed the review/approval process with all required signatures.
What to expect (workflow process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the Curriculum folder on the T-drive by the 1st day of the following months:
UCC Submission BOR Meeting May/June/July November September/October February November/January/February May March/April August Helpful Hints: New Degree Program Proposal form (forthcoming)
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New Doctoral Degree Program Request
The New Doctoral Degree Program Proposal form is to be used to propose a new Doctoral or Professional degree program. The THECB requires planning notification to be submitted one year prior to full proposal submission for all doctoral and professional programs. Therefore, please, ensure that the
Office of Academic Planning and Program Development has been notified of intent to propose a new doctoral degree program.
The New Doctoral Degree Program: Stage I Needs & Financial Analysis proposal form is the first stage in a two-stage---I Needs & Financial Analysis; and II Content and Quality---review/approval process with the appropriate workflows designated between each stage.
Note: Before starting this form, please submit a Program Analytics Request form to begin the New Doctoral Program Development process.
The New Doctoral Degree Program Proposal: Stage II Content and Quality proposal form is the second stage in a two-stage---I Need & Financial Analysis; and II Content and Quality---review/approval process with the appropriate workflows designated between each stage.
Note: Before submitting this form to Program Development, both a New Degree Program Proposal: Stage I Need and Financial Analysis must have completed the review/approval process with all required signatures.
THECB Doctoral & Professional Program Approval Timeline Guidance
The THECB approval process for new doctoral programs has several stages, including internal staff review at the Coordinating Board, a desk review from an external expert reviewer, a virtual site visit from external expert reviewers, site visit reports and responses, and final approval from the Committee on Academic and Workforce Success (CAWS) and the full Board. The entire process can take up to 20 months at the very least from the time the Coordinating Board receives an institution’s planning notification. Once the full proposal is received at least one year after the planning notification, the approval process takes from 6-9 months. Please keep in mind that accrediting agencies may set earlier deadlines for full Coordinating Board approval of new doctoral programs. All degree program requests submitted are required, by statute, to be approved or denied within 1 year of being deemed administratively complete.
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the Curriculum folder on the T-drive by the 1st day of the following months:
UCC Submission BOR Meeting May/June/July November September/October February November/January/February May March/April August -
New/Certification Change Request
The Certification Change Request form is to be used to request a) the addition of a new Certification; b) the deletion of an existing Certification; c) a Certification title change; d) a Certification semester credit hour change; and/or e) a Certification relocation.
What to expect (workflow process):
Helpful Hints: Certification Change Request form (forthcoming) -
Program Modality New/Change Request
The Program Modality Addition or Change Request form is to be used for new programs that are to be delivered electronic-to-individuals (i.e., online) or electronic-to-groups, or for changing or adding a modality to an existing program.
Attention: The form must accompany a degree program or certificate proposal, which seeks an online modality designation.
Note: This request also requires the submission of a Board Motion, upon request.
What to expect (workflow process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the Curriculum folder on the T-drive by the 1st day of the following months:
UCC Submission BOR Meeting May/June/July November September/October February November/January/February May March/April August Helpful Hints: Program Modality New/Change Request form (forthcoming)
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Course Deletion/Change Request
A Course Deletion/Change Request form is to be used to request the deletion of, or change(s) to, an existing course. A single form should be prepared at the department level and should encompass a summary of all course changes requested. The form contains a brief justification for course deletions and changes in course prefix, title, number, and/or a combination of.
What to expect (workflow process):
Helpful Hints: Course Deletion/Change Request form (forthcoming) -
Course Description Change Request
The Course Prerequisite & Description Update Request form (maintained by the Office of the Registrar) is an electronic form to be used to request changes to prerequisites, corequisites, cross-listing of courses, course restrictions, and course descriptions.
Note: Course Description changes should be submitted during the catalog review cycle (Aug. - Nov.). In addition, prerequisites will not be added mid-catalog term (Catalog term is fall through summer).
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Minor Deletion/Change Request
A Minor Deletion/Change Request form is to be used for existing programs intending to a) request a name change; b) request a relocation (department/college), c) request an increase or decrease in total semester credit hours, or d) request a minor deletion. Please note that a justification is required for all minor change requests.
What to expect (workflow process):
Helpful Hints: Minor Deletion/Change Request form (forthcoming) -
New 4+1/3+2 (Existing Programs) Change Request
A New 4+1/3+2 (Existing Programs) Change Request form is to be used to request the combining of two existing programs - one baccalaureate plus one master's - with a minimum of 150 or more unduplicated semester credit hours, with at least 30 graduate.
What to expect (workflow process):
Helpful Hints: New 4+1/3+2 (Existing Programs) Change Request form (forthcoming) -
Double Major (Existing Programs) Change Request Form
The Double Major (Existing Programs) Change Request form is to be used to a) delete or b) change (increase/decrease) the semester credit hours (SCH) of an existing Double Major program or c) propose a new Double Major (Major 1 + Major 2) using two existing degree programs.
What to expect (workflow process):
Helpful Hints: Double Major (Existing Programs) Change Request form (forthcoming) -
Concentration (Undergraduate) or Track (Graduate) Change Request
A Concentration or Track Change Request form is to be used for existing programs intending to a) add a new concentration/track, or b) delete a concentration/track from an existing degree program.
What to expect (workflow process):
Helpful Hints: Concentration or Track Change Request form (forthcoming) -
Concentration (Undergraduate) or Track (Graduate) Change Request: Integrated Studies
A Concentration (Undergraduate) / Track (Graduate) Change Request form is ONLY to be used for existing programs intending to add new or delete an existing concentration / track for the B.S. in Integrated Studies.
What to expect (workflow process):
Helpful Hints: Concentration or Track Change Request: Integrated Studies form (forthcoming) -
Degree Program Change Request
A Degree Program Change Request form is to be used to request a change to the Classification of Instructional Programs (CIP) code of an existing degree program, meaning the degree program must already be on SHSU's program inventory.
Note: This request also requires the submission of a Board Motion, upon request.
What to expect (workflow process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the Curriculum folder on the T-drive by the 1st day of the following months:
UCC Submission BOR Meeting May/June/July November September/October February November/January/February May March/April August Helpful Hints: Degree Program CIP Code Change Request form (forthcoming)
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Degree Program Designation Change
A Degree Program Designation Change form is to be used to request a change to the degree program designator (BA, BS, MA, MS) of an existing degree program, meaning the degree program must already be on SHSU's program inventory.
Note: This request also requires the submission of a Board Motion, upon request.
What to expect (workflow process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the Curriculum folder on the T-drive by the 1st day of the following months:
UCC Submission BOR Meeting May/June/July November September/October February November/January/February May March/April August Helpful Hints: Degree Program Designation Change Request form (forthcoming)
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Degree Program Semester Credit Hour (SCH) Change Request
A Degree Program Semester Credit Hour (SCH) Change Request form is to be used to request an increase or decrease in total semester credit hours of an existing degree program, meaning the degree program must already be on SHSU's program inventory.
Note: This request also requires the submission of a Board Motion, upon request.
What to expect (workflow process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the Curriculum folder on the T-drive by the 1st day of the following months:
UCC Submission BOR Meeting May/June/July November September/October February November/January/February May March/April August Helpful Hints: Degree Program Semester Credit Hour (SCH) Change Request form (forthcoming)
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Degree Program Deletion Request
A Degree Program Deletion Request form is to be used to request a deletion of an existing degree program, meaning the degree program must already be on SHSU's program inventory.
Note: This request also requires the submission of a Board Motion, upon request.
What to expect (workflow process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the Curriculum folder on the T-drive by the 1st day of the following months:
UCC Submission BOR Meeting May/June/July November September/October February November/January/February May March/April August Helpful Hints: Degree Program Deletion Request form (forthcoming)
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Administrative Unit Change
An Administrative Unit Change Request form is to be used to request a change to an academic administrative unit. Administrative changes include the creation of new administrative units - colleges, schools, divisions, departments - as well as changes to existing administrative units, such as a name change or consolidation of existing units.
Note: This request also requires the submission of a Board Motion, upon request.
What to expect (workflow process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the Curriculum folder on the T-drive by the 1st day of the following months:
UCC Submission BOR Meeting May/June/July November September/October February November/January/February May March/April August Helpful Hints: Administrative Unit Change Request form (forthcoming)
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Program Modality Addition or Change Request
The Program Modality Addition or Change Request form is to be used for new programs that are to be delivered electronic-to-individuals (i.e., online) or electronic-to-groups, or for changing or adding a modality to an existing program.
Attention: The form must accompany a degree program or certificate proposal, which seeks an online modality designation.
Note: This request also requires the submission of a Board Motion, upon request.
What to expect (approval process):
When to submit:
Curriculum forms, both SHSU and THECB, (electronic) may be submitted by the Academic Dean or Associate Dean (University Curriculum Committee Representative) to the Curriculum folder on the T-drive by the 1st day of the following months:
UCC Submission BOR Meeting May/June/July November September/October February November/January/February May March/April August Helpful Hints: Program Modality Addition or Change Request form (forthcoming)